Face to Face Conversation

Face to Face Conversation

Face to face conversation is an important medium or oral communication. Everyday people exchange their ideas and opinions through face to face conversation whenever they get chance. It is a widely used technique of oral but informal communication.

So when a small group of people or only two persons involve them in informal talking when they come to face to face it is called face to face conversation.

In other word when two or more persons talk to each other and see each other physically it can be termed as face to face conversation. It is one kind of two-way oral communication as both the parties are involved here in conversation.

Hence all the informal talks that take place when people when people come to face to face are considered as conversation though it is an oral communication. But the presidents of two countries greeting each other with a smile and shaking hands warmly are engaged in face to face conversation though their communicating is not oral due to lack of uniqueness in language.

Straight Communication: The important feature of face to face conversation is that it is very much directly without using any media. No other communication technique is as direct as it is.

Informal : Face to face communication is very informal. Under this method the sender and the receiver exchange message freely and openly. No formalities are maintained here.

Mutual Relation : Face to face conversation depends on the mutual relationship between the sender and the receiver of the message. Nobody can interfere in such type of communication.

No Cost communication : Face to face conversation is a no Face to Face Conversationcost communication in nature as it does require any instrumental arrangements.

Widely Used : In most of the cases communication takes place in the form of face to face conversation. Because of its inherent nature it is widely used in every sphere of life.

Word of Mouth Effect : Produces huge word of mouth effect. It helps to spread the negative and positive news about anything of the message.

No Legal Base : Face to face conversation or communication does not have any legal acceptability as it is not written. Face to face conversion is almost like invisible communication.

Effect of Facial Expression : Another important characteristic of face to face conversation or communication Is that here the facial expression of the sender and the receiver has immense effect on the entire communication or conversation process.

From the above discussion we find that conversation is an important mode of communication and it possesses some salient features.

Guidelines For Effective Speech

Guidelines For Effective Speech

There are some certain guidelines for effective speech or principles that are to be followed in order to make speech most effective. The speaker should remember the following guiding principles to make speech successful:

Taking Preparation : A person or speaker must take necessary preparation before delivering his speech before the audience. Before presenting something he should have proper planning regarding the topic audience timing place etc. A well planned or well prepared presentation must be able to attract the attention of the audience.

Drafting the speech : Before delivering the speech, the speaker should make a draft of the speech. It will help him to better organize his speech to allocate time on different issues and to rectify the message if any error is there.

Clear Pronunciation : Clear pronunciation is an important quality of a speaker. The success of speech largely depends on it. Clear pronunciation means distinct uttering of words with required pitch and intercity of voice.

Brevity : The speech should be brief and concise to make it effective. If the specked takes long time for delivering his message the audience may lose attention toward the speech.

Precision : The oral message must be precise enough to Guidelines For Effective Speechcommunicate with the receiver effectively. Specific words should be used instead of vague or ambiguous words in speech.

Logical Sequence : In speech ideas should be organized sequentially so that the receivers or audience may get clear sense of the whole speech. No irrelevant idea should be included in the speech.

Natural Voice : Speech should be delivered at natural tone of the speaker. Unnatural or unusual voice may distort the meaning of the message. The voice of the speaker should be clear and pleasant also.

Using Simple and Suitable Words : Words convey different meanings to different people un different situations. Speech communication is basically a word-based communication. The speaker should be careful in selecting words. Simple common and familiar words should be used in speech. Words that bear different meanings should be avoided as much as possible.

Using Visual Aids : Visual aids can make the speech or oral presentation more interesting and livelier. The speaker can use slides multimedia projector overhead projector whiteboard etc to make his presentation vivid and magnificent.

Using Body Language : In speech or presentation the speaker must attract the attention of the audience through positive body language. Eye contact smile nods fingering etc are important body movements/ languages that help to retain the attention of the audience.

Control of Emotion : The speaker must control his emotion to make oral communication effective. Over emotion of the speaker may mislead or irritate the listeners and misguide the speaker.

Emphasizing on Important Topic : The speaker should emphasize on important topic so that audience can pay full attention to his speech. It’s up to the speaker how he will determine the relative importance of different parts of his speech.

Speaking Slowly : The speaker should must avoid mannerism, if he has any. Because it irritates the audience. Making unnecessary sound repeatedly fidgeting fingers scratching heads unnecessary body movement etc must be avoided at the time of delivering speech.

Apart the above mentioned principles the speaker also should  learn about his audience capacity of the listeners and should be careful about the objectivity of the information. These principles or guidelines for effective speech are to be followed to make speech effective and lively.

qualities of a good speaker

What are some qualities of a good speaker

Qualities of a good speaker and public speaking is really a great quality of a person whether it is earned or learn. The key to the success of many people in politics business and in other areas of life lies in their ability of making effective speech but it is still unknown what made them so. A good speaker possesses many qualities some of which are born and some of which are learn. In a Reader’s Digest publication namely “Write Better ” Speak Better nine qualities of a good speaker were mentioned . These qualities are discussed below:

Time Saving : One of the great advantages of speech is that it saves time. A speaker can utter 600 to 700 words per minute. A manger can give directions to the subordinates through his short speech that really saves his invaluable time.

Money Saving : Speech does not require any writing materials that may incur cost. It does not need pens paper, typewriter or computer. For these reasons it saves money.

Persuasion and Control : Speech is a powerful means of persuasion and control. Executives prefer short speech to transmit messages rather than writing everything on paper.

Quick Feedback : Speech produces rapid response or feedback from the audience. The speaker can easily understand the reaction of the audience at the time of his response or at the end of his speech.

Flexibility : Speech provides greater flexibility. The speaker can make any change in his speech before the delivery of speech or at the time of delivering the speech.

Suitable of All : Speech is suitable for both literate and illiterate qualities of a good speakerpeople while other communications do not provide this advantage.

Developing Friendly Relation : Through speech the speaker can establish an informal and friendly relation with the audience by quoting some interesting points and humors.

Means of Mass Communication : Speech is widely used as a powerful means of mass communication. The speaker can send a message effectively to a large number of people in a gathering through his speech and this advantage is not available with other communication methods.

Application in Special Areas : Speech is more useful in communicating messages with groups at assemblies meetings seminars etc. Senior officers can motivate the subordinates by using short and informal speech.

Complete Understanding : In case of speech the audience can ask questions to the speaker after the delivery of his speech that helps the audience to understand the points completely.

So from the above discussion it is clear that speech provides various advantages to the communicators over other means of communication and qualities of a good speaker.  For these it is still used as a powerful  means of communication even in this age of modern communication technology.

Characteristics of a Good Speech

Characteristics of a Good Speech

Characteristics of a good Speech is one the major medium of oral communication. We find different speeches in different situations but good speeches are not always found. A good speech is really enjoyable and informative. But it is very tough to deliver a speech that can enthrall the audience. A good speech has following characteristics or qualities.

Characteristics of a Good Speech:

Clear : The first characteristics of a good speech is Clarity is the first major characteristic of a good speech. A speech must be successful in conveying the (message )  ideas or emotions facts or arguments to the audience that the speaker wants to express. If the audience does not instantly grasp your point you have hailed as a speaker.

Informal Talk : Speech should be like an informal talk. A good speech is closer to a personal and informal chat between two intimate friends. When speak there should be personal rapport between you and your audience.

Vivid and concrete : A good speech is vivid and concrete in nature. Include facts in a concrete and comprehensive way. No irrelevant or in-comprehensive matter should be included in a speech. For example the population of  Bangladesh is growing at an accelerating rate of 2.3% is a vivid statement.

Brevity : Brevity is an important characteristic of a good speech. Speech should be shorter and concrete but comprehensive. The concentration of a average audience does not last more than fifteen to twenty minute. So it is better to wrap up your speech within five to twenty minutes.

Interesting : A good speech is always interesting. Quotations anecdotes and humors make a speech vivid and interesting. An interesting speech always wins the attention of the audience.

Audience Oriented : A good speech is always audience oriented.Characteristics of a Good Speech The speaker must deliver the speech in such a way desired by the audience. The speaker should consider the age economic condition number etc. of audience to prepare his speech accordingly.

Free From Error :  A good speech is always free from error. Error in speech can make the audience confused and loose the personality of the speaker.

Authentic : The facts and figure presented in a speech must be authentic and true. False statement or information mislead the audience and hamper the acceptability of speech.

Well Organized : A good speech is always well organized and well arranged. The parts or points of a speech should be organized in logical sequence to attract and retain the attention of the audience.

Dynamic : Dynamism is an important quality of a good speech. There must be variation in style tone voice approach depending on the situation and timing otherwise audience will lose their attention and will from will suffer from monotonous presentation.

Beside the above-mentioned criteria,  a good speech also has some other criteria like visual presentation timely presentation and result oriented and so on. A speaker should consider these qualities of a speech before presenting something on the dais.

Parts of a speech

The Content or Composition or Parts of a speech

Like letter or memorandum speech also has some parts which are very important for a speaker to know. Generally a speech has three parts-the introduction the body and the conclusion. Each of them has a definite function and particular method.There meParts of a speechthod. These are discussed below:

The Introduction :  The introduction part of a speech includes the first two or three sentences. The personality and voice of the speaker and the initial sentences largely determine the initial success of the speaker. The functions of the introductory words are

  1. Establishing Rapport : Establishing rapport creating a common bond bond between the speaker and the audience. This can be done by referring to the previous speaker’s words the chairman’s remarks or the occasion for the meeting and expressing pleasure and gratitude to get the opportunity to take part in the function.
  2. Focusing Attention : There is a central point or theme in every speech. Attention must be drawn to this point so that the audience has a line of thought to follow. This can be done by stating the subject of the talk or raising a series of questions on a topic or placing a proverb or quotation related to the occasion or topic. It can be also be done by pointing a statement of facts and figure  on the topic or stating a brief anecdote from the life of a famous personality.

The body of the speech : The body of the speech includes the materials to be presented before the audience. The material depends on the occasion or purpose of the speech. For example if the purpose of a speech is to motivate people to donate blood information need for blood banks location of the blood banks their stocks and management system and the health safety and advantage of the location etc must be given. It is advisable to begin acceptable ideas and gradually work up to gain acceptance of new ideas.

Conclusion : The conclusion of speech refers to the closing works or final paragraph. The function of the closing paragraph is to leave a clear message before  the audience. For example for persuasive speech a request for cooperation or action is preferable. Attention focusing sentences are useful at the concluding stage as they were at the beginning of the paragraph. In conclusion repeat thanks for the invitation to speak thank the audiences for their interest and patience hearing and wish success and prosperity of the venture. It is not a good practice to drag on the concluding sentences.

So a good speech including three important parts and the speaker should carefully use these as they have different objectives.

Steps of Preparation

Steps of Preparation or Planning for Speech

Steps of Preparation is very important in delivering a standard speech. Even persons who have natural skill at speaking need preparation or planning. It has been said that there are three secrets of success in making speech-preparation. It has been said that there are tree secrets of success in making speech-preparation, Preparation and preparation.
The second one is deciding exactly what to say and writing down the full text including the opening address and the ending words.
The third one is steps of preparation practicing speaking it so that it is delivered in a natural manner when the occasion comes. However the following steps are advised to follow while preparing one   for delivering any speech before audience:
Selecting the Topic: The first steps of preparation for speech is to select the topic on which the speaker is to deliver speech. Every speech is given on a particular topic whether it is formal or informal. In formal speech the person may be assigned a topic or he is to select the topic depending on the occasion or event. In this case he should think of his knowledge the audience the occasion and the situation of the gathering.

Determining the Purpose of the Speech :  After selecting the Steps of Preparationtopic the speaker is to determine the objective of his speech. The purpose of speech largely depends on the occasion. A speech usually has one of four basic purposes: (i) to inform (ii) to persuade (iii) to encourage and (iv) to entertain. The purposes are not mutually exclusive. The speaker must determine the purpose of his speech and prepare it accordingly.

Analyzing the Audience:  Audience analysis is an important thing. Every communication must be in a form and style which suits the audience. The tone and the matter of the speech depend on the nature of the audience. In analyzing the audience age group is an important factor because different age groups respond differently to speeches. For example-children audiences love to listen to stories whereas teenaged audiences are responsive to new ideas. Besides age the educational and economic background of the audiences must be considered duly. Educated people of any age group are naturally more critical rich people do not favor social change while the poor are interested in change.

Determining the Length of speech:  The place or venue where the speech is to be speech. The average speaking speed to a lager audience should be about 120 words per minute. T he speed varies with individuals and according to the subject matter. The level of understanding of the audience also affects the speed of speaking. A five-minute presentation or speech would be about 600 to 700 words.

Familiarizing with Venue of speech:  The place or venue where the speech is to be delivered is one of the important factors to be considered. Skillful and wit speakers take care of to familiarize themselves with the venue by getting information about it. If it is to be a presentation in a hall, it is useful to know the shape and size of the hall and the seating arrangement and also whether visual aid equipment is available. Familiarity with the venue enhances self confidence.

Knowing the speaker’s Position: The speaker’s official position and his current relationship with the audience are very important. An eminent industrialist appearing on the platform is looked upon as a spokesman of the industry a minister is considered as a representative of the government a business executive is considered as a representative of his company.

Deciding on Mode of Addressing: A public speech or a presentation is delivered at an organized meeting. A formal meeting has a chairman who is to be addressed first there are also members of the organization who are to be addressed next, and there are audiences who are addressed last. The speaker is to decide how he will address the different persons in the gathering.

Selecting Language and Style: The style of oral communication is totally different from the style of written communication. The style of a speech must be as simple and direct as the style of conversation. Common words that are used in every day talk are the best for use in a speech. Some words which are quite suitable for written communication must be avoided in oral communication.

Form the above discussion it is clear that delivering speech is not an easy task. It requires preparation in different areas. A speaker should follow the above-mentioned steps or guidelines to make the speech vivid, Attractive and successful.

oral communication

Techniques of Oral Communication

Oral communication is the exchange of information orally. This type of communication may take place in different ways. The media or techniques used for oral communicating may be categorized into two major groups-mechanical media and not-mechanical media. The details about these media are discussed below:

Here the Describe about Oral Communication:

Telephone: one of the oldest and widely used mechanical media of oral communication is telephone. By telephone persons residing far away from each other communicating even a day without the help of telephone. By it urgent message can be transmitted and prompt feedback can be ensured. Now –a- days cell phones are becoming popular along with land phone.

Radio: Radio is an important media oforal communication audio communication by which a message can be sent to a large number of geographically dispersed audiences at a time. It  is a medium of one-way communication because it cannot produce any feedback it only transmits message.

Microphone: By the help of microphone the sender can reach the message to many people at a time. We can see the use of microphone In different functions or meetings.

Video-conference : Video conferencing is a powerful and expensive medium of oral communication. By it people from different geographical areas can participate in discussion or meeting and can observe each other. Multinational companies largely rely on videoconferencing to communicate with its different officials in different branches all over the planet.

Non-mechanical Media : From the primitive age people have been using different not-mechanical media of communication. The non-mechanical media of oral communication are discussed below- about oral communication.

Face to Face conversation: Face-to-face conversation is a widely used technique of oral communication. It is informal in nature and both the parties can exchange their ideas freely here.

Interview: Interview is another important method. In interview the interviewer and the interviewee participate in formal discussion on some preset subject-matter. In most of the interviews the interviewer starts talking to the interviewee and the interviewee answers accordingly.

Meeting: The gathering of some people in a certain place to take decision through discussion is called meeting. It is also an important form of oral communication. In meeting the participants exchange their views or opinions on certain issues and take decision jointly.

Conference: Conference is another important of this communication. Under this technique a conference is arranged to discuss on specific issue that is correctly important. Here the participants express their views opinions and ideas on the issue event conference political inference etc.

Group Discussion:  where people discuss on specific subject in group. Through group discussion better decision can be taken complex problem can be solved and conflicts can be resolved easily.

From the above discussion we can see that there are different mechanic and non-mechanic technique of oral communication. The effectiveness of each of the media largely depends on the situation type of message urgency audience sender etc.